Intranet Software – The Single, Online Hub for Remote Workers to Connect and Collaborate
An Intranet software solution is the single, online hub for all of your remote or frontline employees to connect and collaborate. Look for a portal that is intuitive, mobile-friendly, and includes features like analytics and reporting.
Make sure your platform offers collaborative tools that include meeting notes, document review and approval, and a news feed to keep everyone up-to-date. Also, look for a system that is secure and has compliance management capabilities.
Streamlined Communication Whether it's through newsfeeds, peer-to-peer recognition or leadership articles, an intranet encourages employees to interact and enriches company culture. This is especially important for organizations with a global workforce or those that rely on remote workers.
Intranets are also secure and limit external access to the information they contain. They use online security features like two-way SSL encryption to ensure that information is always safe and only accessed by authorized users.
There are several turnkey intranet software solutions to choose from. Communifire's user-friendly platform promotes streamlined data sharing and internal communication, and it comes with Office 365 integration and a free mobile intranet app. It allows you to flag articles so they appear first in the newsfeed and prevents critical information from getting lost. It also provides an easy way to connect with teams and managers through forums, chat tools and one-to-one video meetings. This reduces time spent replying to all-company emails and scheduling large group meetings that clog calendars.
Increased Collaboration Using intranet software is a powerful way to ensure that employees at every level of the organization feel connected and engaged. With the ability to automate onboarding, house brand assets and create wiki pages, your company can streamline workflow and make everyone feel like a part of the team.
Additionally, an intranet can provide a single point of access to other systems and tools that your company uses, eliminating the need for multiple apps to complete one task. It’s important to find an intranet solution that integrates with your existing collaboration suites and can automatically import employee profiles and create uniform login credentials.
Intranet software can also help foster a more open and collaborative culture through features like employee profiles, messaging platforms, forums and chat rooms. This allows employees to communicate with each other and solve problems together without the need for meetings that suck up valuable time and resources. It can also boost engagement with company initiatives through peer-to-peer recognition, leadership articles and even brand messaging.
Secure File Storage Using Intranet software, files can be stored and shared within a secure network, keeping confidential information from outside threats. This centralized system also provides the ability for teams to work on projects and share feedback in a collaborative workspace.
Management staff also rely on intranets to communicate with company leadership, access top-level reports, and conduct business analysis. If these important documents aren’t properly managed and archived, they could be accessed by unintended individuals and potentially put the organization at risk.
To avoid these risks, look for a portal solution that offers security features like file encryption and two-factor authentication. Additionally, consider a scalable solution that works well on both desktop and mobile devices. For example, Axero’s Communfire intranet provides a simple-but-intuitive user experience that serves trusted answers wherever employees need them. The portal is easy to use, and its modular approach makes it a great fit for both small and large businesses. It’s even optimized for mobile devices.
Mobile Access In a time when work no longer requires employees to be at the office, it is critical that team members can stay connected and get immediate access to company resources. This is why most modern intranet software prioritizes mobile access.
Look for an intranet system that includes centralized document management, online collaboration tools like wikis and forums, and other features that support teamwork and knowledge sharing. These features can help teams work together seamlessly and increase employee engagement.
Some systems also provide notifications, alerting employees to new announcements or documents. This ensures that important information is never missed. Additionally, some intranet systems integrate with popular productivity apps to reduce the need for employees to toggle between different platforms. This can include document management, email systems, and even reward and recognition programs. Lastly, be sure the intranet system you choose offers security and permissions that allow admins to control user access and visibility. Google conducts 99,000 searches every second, so the last thing you want is sensitive information to be compromised.